Smart Procurement in Action: GRV Automation and AI-Powered AP in Business Central with 4flow

At the heart of this shift is the integration of 4flow with Microsoft Dynamics 365 Business Central, combining intelligent workflows, mobile automation, and AI-powered processing to redefine how organisations handle Goods Received Vouchers (GRVs) and Accounts Payable (AP) automation.

Procurement Today: Too Many Systems, Too Much Manual Effort

For many companies, the procurement lifecycle is still fragmented:

• Warehouse users manually sign off on deliveries
• GRVs are captured after-the-fact into Business Central
• Invoices arrive in multiple formats and are processed manually
• Payment cycles are delayed by mismatches and manual reviews

These gaps don’t just waste time- they introduce risk, increase costs, and frustrate teams.

The 4flow Solution: Smart Mobile GRVs + AI Invoice Automation

4flow brings two of the most critical procurement functions into a seamless, intelligent, mobile experience- and integrates them directly into Business Central’s purchasing and payables engine.

Mobile GRVs with Barcode Scanning

Gone are the days of paper-based receiving or manual GRN entry. With 4flow Mobile, warehouse staff can:

• Capture GRVs on the go using a smartphone or tablet
• Scan barcodes on received items to auto-populate quantities and verify deliveries
• Automatically validate against open Purchase Orders in Business Central
• Add real-time notes, photos, or damage flags directly from the app
• Record the GPS location and timestamp of each goods receipt
• Instantly submit the GRV- even offline, with data synced when reconnected

Once submitted, the GRV data is pushed into Business Central, ensuring the ERP reflects real-world receiving activity in real time- with zero double capture or paper trails.

AI Invoice Extraction and Automated AP Workflows

Invoices don’t follow rules. They arrive via PDF, scanned documents, email attachments- each with different formats.

That’s why 4flow integrates AI-powered invoice extraction to handle the complexity:

• OCR and machine learning extract invoice fields like vendor, PO number, item lines, totals, and tax
• The system performs three-way matching between the invoice, GRV, and PO
• If matched, the invoice is auto approved and pushed to Business Central for payment
• If exceptions arise (e.g., missing GRV, price discrepancy), it triggers custom workflow paths- such as alerts, escalations, or additional approvals

No need for manual data entry, no more chasing missing GRNs, and no more bottlenecks in month-end processing.

End-to-End Visibility and Control

With 4flow:

• Procurement teams gain full traceability from PO to GRV to invoice
• Approvers get mobile alerts and can sign off directly in-app
• Finance teams gain a live view of what’s pending, matched, or blocked
• Business Central becomes a single source of truth, fully synced with real-world activity

Why It Matters

Companies adopting 4flow’s intelligent procurement automation are seeing:

• 70% faster GRV capture thanks to mobile barcode scanning
• 90% auto-matching of invoices, reducing manual AP workload
• Fewer payment delays, stronger supplier relationships
• Stronger audit trails and real-time insights into operational performance

The Future of Procurement Is Intelligent, Mobile, and ERP-Integrated

ERP systems like Business Central are powerful- but static. When enhanced with 4flow’s intelligent automation, mobile capabilities, and AI-driven processing, they become dynamic procurement engines ready for the digital age.

No more disconnected paperwork. No more manual errors. Just smart, connected, touchless processes from receiving to payment.

Ready to Mobilise and Automate Procurement?

If you're ready to unlock the full potential of your Business Central environment, let's talk about how 4flow can streamline your GRV and AP operations from the warehouse to the finance team.

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